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Organising A Conference

Advice on planning and managing conference events.

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Chapter List

1. Preface
2. What Is A Conference? Understanding The Reasons For Conferences; Understanding The Importance Of Communication; Planning Your Own Conference;
3. Choosing A Venue Looking At Your Options; Making Sense Of The Brochure; Assessing Venue-Finding Options; Viewing A Potential Venue; Assessing The Facilities; Establishing What Is Included;
4. Sourcing Speakers And Setting The Programme Conducting Market Research; Designing A Questionnaire; Finding Speakers; Corresponding With Speakers; Understanding The Role Of The Chairperson;
5. The Conference Brochure Designing The Brochure; Printing The Brochure; Distributing The Brochure;
6. Working To A Schedule Scheduling The Event; Creating A Plan; Scheduling The Programme;
7. Setting Up A Registration System Using Computerised Registration Systems; Web-Based Registration Systems; Other Registration Options; Setting Up Your Own In-House Manual System; Registering Delegates On-Site;
8. Planning Budgets And Sponsorship Setting Budgets; Insuring Against Disasters; Controlling The Catering Costs; Negotiating Rates; Arranging Sponsorship; Taking Care Of Sponsors;
9. Assessing The Audio Visual Requirements Looking At The Choice Of Visual Projection; Sound Systems And Related Items; Operating The Equipment; Contracting An Audio Visual Company;
10. Staging The Event Staffing The Event; Before The Day Starts; Dealing With Registration; Preparing Delegate Packs; Remembering Delegate Care; Remembering Speaker Care; Trouble-Shooting;
11. Obtaining Press Coverage Selecting The Appropriate Media; Writing The Press Release; Looking After The Journalists; Providing A Press Room; Post-Conference Publicity;
12. Exhibitors And Exhibitions The Exhibition Industry; Incorporating An Exhibition In Your Conference; Sourcing Exhibitors; What To Include In The Cost; Allocating Space; Making It Worthwhile For Exhibitors;
13. The Morning After Winding Down; Developing Relationships; Evaluating The Event; Where To Go From Here;