About The Book

Organising A Conference
Pauline Appleby

This book provides sound advice on the management, planning and costs involoved in organising a conference event, in addition to arranging a conference speaker and budget...

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The Conference Brochure

 



Designing The Brochure

The conference brochure should appeal to those potential delegates you have identified, set the tone for the event and provide standard information.

Ask yourself a few questions before you start:

  • Who is the conference aimed at?
  • What information does the brochure need to contain?
  • What feedback will you need?
  • Are there certain commitments you have made to the sponsors regarding the inclusion and positioning of their logos?
  • How will the brochures be circulated?
  • How do other organisations design their conference brochures?

Designing The Brochure

The conference brochure should appeal to those potential delegates you have identified, set the tone for the event and provide standard information.

Ask yourself a few questions before you start:

  • Who is the conference aimed at?
  • What information does the brochure need to contain?
  • What feedback will you need?
  • Are there certain commitments you have made to the sponsors regarding the inclusion and positioning of their logos?
  • How will the brochures be circulated?
  • How do other organisations design their conference brochures?

What Information Should It Contain/What Feedback Will You Require?

The brochure will need to contain all necessary information for the delegate, as well as the return booking form containing the information that you will require to process the booking.

title of conference name of delegate
description company
location position
date mailing address
time postcode
speakers phone number
subjects fax number
price and method of payment email address
what’s included in price invoice address if different
how to book purchase order number
closing date for applications person to be invoiced
sponsors’ details credit card details if applicable
VAT number
payment method for overseas delegates demographics – to be completed
phone number for enquiries cancellation policy. sessions of choice
cancellation policy. special dietary requirements.